ADMINISTRATIVE INFORMATION | Admissions Requirements

Admission to the College
If you have a high school diploma or the equivalent, or you are at least 18 years of age, and you are able to benefit from enrollment, you are eligible for admission to Northern Virginia Community College.

High school and home schooled students may be eligible to enroll in certain “dual enrollment courses".

The College welcomes transfer students from other colleges and, when you meet NOVA’s admissions requirements, you may be admitted with no restrictions.

All applicants must complete the Application for Admission. At this time, you are strongly advised to seek the assistance of counselors for academic, career, or transfer information. You are also strongly advised to take the English placement test at this time since demonstrated English ability is required for enrollment in most courses.

Students are accepted on a first-come/first-served basis, except in restricted programs or when enrollment must be limited. In such cases, priority will be given in the following order: (1) legal residents domiciled in the cities and counties supporting the College, (2) other Virginia legal residents, (3) out-of-state applicants, and (4) international students requiring Form I-20. For certain health technology programs, "counties supporting the College" may include those in which clinical affiliates have contractual agreements with NOVA. It is even more important for you to apply early to the College if you are interested in being admitted to a particular curriculum. Certain programs have limited enrollment. Some of these curricula may have waiting lists.

High school transcripts are not generally required, but are useful for academic advisement to better ensure your success in your chosen curriculum and to evaluate for college-level courses.  Transcripts may be required in some cases, i.e., prior to dual enrollment, to grant credit for Tech Prep or advanced placement courses, or to verify prerequisites for college-level courses.

The College welcomes transfer students from other colleges and, when you meet NVCC’s admissions requirements, you may be admitted with no restrictions.

High school transcripts are required in order to be considered for admission to the following curricula: Veterinary Technology, Dental Hygiene, Health Information Management, Medical Laboratory Technology, Nursing, Physical Therapist Assistant, Radiography, and Respiratory Therapy. Transcripts are preferred for Emergency Medical Services Technology. Contact the appropriate campus Student Services Center regarding admission to these programs.

The Application for Admission is online at www.nvcc.edu. Application for Admission forms may also be mailed to the Student Services Center of your choice. You are urged to submit your Application for Admission to the College at least 30 days prior to the first day of classes for the semester in which you plan to enroll. This should provide you with the opportunity to meet with a counselor for academic assistance prior to enrollment and to take required placement tests.

The College reserves the right to evaluate Applications for Admission and to refuse admission to applicants when it is considered to be in the best interest of the College or when there is sufficient reason to believe that they present a danger to themselves or to other members of the College community.

When you enroll as a student at NOVA, you accept the rules and regulations of the College. Any violation will be subject to appropriate action by the College.

Visiting (Transient) Students - Special Provisions for Students Currently Enrolled at Four-Year Colleges and Universities
Students currently enrolled at four-year colleges and universities may enroll in most NOVA courses without taking a placement test to determine readiness to do college-level work. Such “transient” or guest students maintain their primary enrollment with the four-year college or university (home institution) and elect to enroll at NOVA for the limited purpose of taking one or more classes. To qualify for this special provision, students must provide specified documentation showing current enrollment or admission to a four-year college or university.  Full information and directions are available at http://www.nvcc.edu/future-students/enroll-for-classes/visiting-college-students/index.html

Admission to a Curriculum
In addition to the general admission requirements for acceptance by the College, there are specific curricular requirements listed in the "Instructional Programs" section of this catalog. Check the curriculum of your choice to see if you have met the required prerequisites for enrolling in that curriculum. If you do not meet these requirements, you may be able to make up deficiencies by taking developmental or other courses.

To change from one curriculum to another, you must contact a counselor to initiate completion of a new Declaring a Major form, 125-008.

English Language Requirement
In order to enroll in most courses, students are required to achieve a satisfactory score on the college English placement test. Regardless of course selection, all students will be required to take the English placement test prior to registering for the 16th credit.

International Students
NOVA is authorized by federal law to enroll non-immigrant students. The College must comply fully with federal law and regulations regarding admission of non-immigrant students and issuance of the I-20 form, Certificate of Eligibility for Non-immigrant (F-1) Student Status, for student visas. Except as restricted by federal law or regulation, College policies apply equally to all students regardless of immigration status.

Student Visas (F-1 Status). If you require student immigration status (F-1), the following prerequisites must be met before the College can issue an I-20 form, Certificate of Eligibility for Non-Immigrant (F-1) Student Status.

1. You must submit an application to apply for full-time enrollment to the College.
2. You must submit documentation of eligibility, including the following items:

a. An official or certified copy of your secondary school diploma or certificate equivalent to a U.S. high school diploma.
b. Verification of financial support.
c. Demonstration of proficiency in the English language:

· For academic degree programs, you must submit a TOEFL score.* If your TOEFL score is 500 or higher (paper test) or 173 (computer based), you may be admitted to a degree program (using an Academic I-20). Once on campus, you will take the College’s ACCUPLACER test, which indicates the level at which you may begin your studies at the College.

· If English is your first language and you are from a country where English is the official language, a TOEFL score is not required.

d. A TOEFL score is not required for the intensive English-language program through the College’s Continuing Education Program. NOVA will issue you a Language Training I-20.

*International students who are visiting the College may submit an application and take the ACCUPLACER test. These test results can be used in place of TOEFL scores when submitting I-20 packets.

All required documents and test scores for I-20 applicants must be received by the published deadline. For application deadlines, please visit the F-1 International Student Web site at http://www.nvcc.edu/international/f1-transfer.htm

If your native language is not English, you must complete the English placement test (ACCUPLACER) before you enroll in classes. Your test score may require that you complete English as a Second Language (ESL) courses—in the credit or non-credit program—before you may enroll in any other courses. In order to maintain your F-1 visa status, you must enroll as a full-time student. You should meet with an academic advisor when you arrive at the college to ensure that you meet this enrollment requirement. F-1 international students may not take more than 3 credits or one course per semester through online or distance education.

If you are in the United States and already have F-1 status but wish to transfer to NOVA, you must contact your current school regarding your eligibility to transfer. If you currently hold another type of immigration status, or need further information about student visas, please visit our F-1 International student Web site at www.nvcc.edu/international.

Other Immigrant Status. It is the policy of Northern Virginia Community College to admit to the College those applicants who are immigrants residing in Virginia who have graduated from a Virginia high school with a high school diploma or equivalent, even if they are not able to document their legal presence. Those who are undocumented will pay tuition at the out-of-state rate.

For enrollment in English as a Second Language (ESL) non-credit programs. The availability of non-credit ESL programs varies by campus. You should contact the Continuing Education Office at the campus of your choice for information about these programs and procedures for requesting an I-20 form for ESL study.

Dual Enrollment of Current High School Students and Home School Students

Dual enrollment allows students to earn college credit while still in high school.  If you are a high school junior or senior, or the home school equivalent, and you are at least 16 years of age, you may be able to take NOVA courses under certain conditions.  You may be able to use some dual enrollment courses to meet high school graduation requirements, but you may also be eligible to take courses that you do not intend to apply toward high school graduation.  Dual enrollment courses are college courses, so they have college-level content and include college-level discussions. When you take a dual enrollment course, you will have a NOVA transcript that documents the course you take and the grade you receive in it.

High School Students
High school juniors or seniors who are at least 16 years of age may be eligible for admission to NOVA.  You may be able to take some dual enrollment courses at a NOVA campus or you may be able to take NOVA courses taught at your high school.

High school students who wish to take classes on a NOVA campus must submit a completed and signed NVCC 125-207 dual enrollment recommendation form, which the campus dean of students or his/her designee will review. This form includes a place to list any NOVA courses you wish to use to fulfill Virginia high school graduation requirements.  Your high school principal and high school counselor must sign the form, both to indicate that they believe you are ready for college-level work and to show that they will allow you to use the NOVA course to meet graduation requirements. Your parent or guardian must also sign the form to indicate that they believe you are ready for college courses.

The College also has dual enrollment agreements with local public school systems and private schools whereby some dual enrollment classes are taught at some high schools during the school day.  These contract classes are arranged each semester with the high school administration.  Contact your high school counselor for more information about dual enrollment courses that may be offered at your high school. 

Home School Students
If you are a home schooled student and at least 16 years of age you may be eligible to take courses at NOVA.  Dual enrollment is considered enrichment to the home school program and cannot substitute for the home school experience.  Home schooled students must submit a completed and signed NVCC 125-208 dual enrollment recommendation form and a copy of a current signed home school agreement between the appropriate school system and the authorizing parent or guardian.

Other Policies and Procedures Regarding Dual Enrollment
The following policies and procedures will apply to the dual enrollment of high school and home schooled students:

1. The College reserves the right to evaluate applications for admission and to refuse admission to applicants when it is considered to be in the best interest of the College.  Factors in a student’s academic or personal record may be considered as a part of approving or denying a dual enrollment request. 
2. Dual enrollment students who take classes on campus must be high school juniors or seniors and at least 16 years of age.
3. Applicants for dual enrollment must apply to the college at least two weeks prior to the start of classes. Applicants are encouraged to apply online at www.nvcc.edu.
4. Dual enrollment students must take the College placement test (or score 550 or higher on the critical reading section of the SAT) and place into ENG 111/9 or higher to take any NOVA class on campus.  In addition, students who intend to take a math course must also take the math placement test.
5. Dual enrollment students must also meet all course prerequisites.  
6. Dual enrollment students who take classes on campus must complete the NVCC 125-207 form (for individual high school students) or the NVCC 125-208 form (for home schooled students).  These forms can be found online at www.nvcc.edu/forms/. 
7. Before final approval of a dual enrollment request is granted, dual enrollment students who take classes on campus must meet with a NOVA counselor and/or the dean of students at the campus they plan to attend.  Students should bring a sealed official high school transcript to the meeting.
8. Dual enrollment students who take classes on campus must register for college classes in person.
9. Dual enrollment students cannot declare a major.
10. Dual enrollment students are not eligible for college–based financial aid.
11. Dual enrollment students are restricted to part-time enrollment (fewer than 12 credits per semester).
12. Dual enrollment students generally are not permitted to enroll in developmental courses.
13. Dual enrollment students generally are not placed in Extended Learning Institute (ELI) courses.
14. All NOVA students, regardless of age, are subject to all of the rules, policies, and procedures of the College pertaining to attendance, confidentiality of records, conduct, etc., as found in the College Catalog and the College Student Handbook.

NOVAConnect Student Information System (SIS)
NOVAConnect is the name for the College’s Student Information System (SIS). To access NOVAConnect you will need an Internet connection, a Web browser, and a student ID number. NOVAConnect allows you to complete online many of your business transactions with the College. You will be able to do the following by clicking on the NOVAConnect icon located on the front page of NOVA’s Web site and following the directions:

· Obtain your student ID number.
· Apply for admission.
· Register, add, drop, and swap classes.
· Search for classes by availability, day, instructor, and location.
· View and print your class schedule.
· Review grades and print unofficial transcripts.
· Request an official NOVA transcript.
· View transfer credit.
· View advisor information and e-mail advisor from NOVAConnect.
· View course/grade history.
· View account summary, including tuition and fees.
· Check Financial Aid eligibility status.
· Review Financial Aid award.
· View Financial Aid history.
· Apply for Financial Aid.
· Update personal information, such as addresses and phone numbers.

NovaConnect Student ID Number
Your Student ID will be used throughout your college career to identify you in NOVAConnect and your college records. NOVAConnect assigns a 7-digit Student ID number at the time you apply for admission.

Social Security Number
Your Social Security number is required to be on file as part of your student record, but it will not be used as a student ID number. If you are receiving financial aid, however, it will be used in connection with Federal Financial Aid applications such as Pell Grants, and deferments for previous student loans.

Identification Cards (NOVACARD)
Student photo identification cards, NOVACARD IDs, are provided to credit students through the student activities fee. The cards are distributed through campus NOVACARD Offices. You should wait 24 hours after first registering for classes before going to a campus NOVACARD Office to obtain your ID card. ID cards may be required for library material use, admissions to special student activities, and so forth. Lost cards will be replaced at a fee of $10.00. Contact a campus NOVACARD Office for more information.

Student Records Access
The College enforces Public Law 93-380 in providing for the privacy of official student records and the rights of students to review these records. You may review your official records by making a request to the Student Services Center. NOVA will not release any personally identifiable information about you without your permission, except to certain school and governmental officials as provided by the law.

As required by state law (SB559/HB984, §23-2.2:1), the VCCS provides the Virginia State Police with the following information about all students within seven days of their acceptance to the College:  the student’s full name, Social Security number, date of birth, and gender.  The State Police compare this information to the Virginia Criminal Information Network, as well as the National Crime Information Center Convicted Sexual Offender Registry File.

Requests by individuals and agencies for release of student information must be presented in writing. Your permission for the College to release any information must also be in writing. Information that is considered public information is described in the current issue of the College Student Handbook.

Campus of Record
Once admitted to the College you may take courses at any campus, though some majors and some courses are offered only at selected campuses. Most students identify with one campus as the place where they obtain services, such as counseling, faculty advising, participation in activities, testing, etc. Faculty advising and graduation certification must be completed at a campus that offers your major. This is especially true of restricted majors, such as allied health, nursing, and veterinary technology. If you have questions about where or how to use the services of the College, contact the Student Services Center at any campus.

Assessment and Placement Testing
Basic skills assessment and placement testing are intended to assist you in selecting courses and designing an academic program in which you will most likely be successful. These tests are not admissions tests. However, you are required to demonstrate a specified level of English proficiency in order to enroll in most college credit courses.

Prior to testing, you must have submitted an Application for Admission to the College. A government-issued photograph identification, such as a driver's license, is required when you come to the Testing Center to take the tests. You will not be permitted to take backpacks, coats, or other personal effects into the Testing Center, and you will be required to turn off your cell phone.

For information about testing or testing accommodations, contact a campus Counseling Services Center or Testing Center.

1. Basic Skills Assessment
Assessment of your strengths and weaknesses in reading, writing, and mathematics will help you determine the appropriate courses to select. This assessment is accomplished through a group of basic skills assessment tests administered through the Testing Center at each campus.

You are encouraged to take basic skills tests in reading, writing, and mathematics before you enroll in classes. If you have not taken the basic skills tests and have a cumulative grade point average (GPA) of less than 2.00 after the completion of 9 semester hours at NOVA, or if you are transferring to NOVA with a cumulative GPA of less than 2.00 (regardless of the number of hours completed), you must take the basic skills test in reading and writing. A counselor will determine if it is appropriate for you to take basic skills tests in mathematics as well. Students who entered NOVA in the fall 2002 semester or later, regardless of the GPA, must take the English placement test prior to registering for the 16th credit.

The following courses are exempt from the placement test requirement:

ADJ    100
ART   121, 122, 131, 132, 153, 154, 221, 222, 223, 231, 232, 235, 236, 237, 241, 242, 243, 244, 253, 254, 258, 277, 299
CHD   125, 205
CIV     171, 172
EDU    235
MUS   101, 102, 131, 132, 136, 138, 141, 142, 145, 148, 149, 155, 159, 163, 164, 165, 175, 185, 198, 199, 231, 232, 236, 237, 238, 241, 242, 245, 248, 249, 255, 259, 265, 275, 285
PED    all courses except 116 and 220.
SDV    100, 107, 109 (106 and 298 are not exempted)

Students who scored 550 or better on the Critical Reading portion of the SAT exam are eligible to register for ENG 111 without further testing.

2. Course Placement Testing
Most courses require that you obtain a minimum score on one or more placement tests before you may enroll in those courses. If your scores on the required placement test(s) are below the prescribed minimums, you must complete prescribed developmental studies courses. The developmental studies course(s) required will be determined by your scores. These requirements apply to all campuses and ELI, unless specifically waived by the responsible division dean.

Testing Centers:
Alexandria Campus: AA332
Annandale Campus: CG404
Loudoun Campus: LR251
Manassas Campus: MH112
Medical Education Campus: HE204
Woodbridge Campus: WC436
Extended Learning Institute: Any NOVA campus Testing Center.

Placement test scores are valid for a limited time period according to the following:

1. English (reading and writing) scores are valid for 3 years; tests may be repeated after 12 months.
2. Math scores are valid for 12 months; tests may be repeated after 3 months.
3. English as a Second Language (ESL) scores are valid for 12 months; tests may be repeated after 6 months if you score below Level 2 and after 12 months if you score Level 2 or higher.
4. Ability To Benefit (ATB) scores are valid for 12 months; tests may be repeated after 12 months.

3. Course Prerequisites
Some courses require prerequisites or co-requisites. These requirements, which were established to foster your success in the course, are identified in the Description of Courses section of this catalog. You may not enroll in a course for which you do not meet the prerequisites by the time the course begins. (The authorization for a waiver of any prerequisite may be made only by the dean of the instructional division offering the course.) You may be administratively dropped from any course for which you have not met the prerequisite.

In a course that requires placement tests, if you do not obtain the required minimum scores to enter a course, you must complete prescribed developmental studies courses before enrolling in the desired course.