| REGISTRATION/ENROLLMENT
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Before you register or enroll in classes, you must be admitted to the
College. Refer to the Schedule of Classes for specific instructions
on how and when to register.
Students may register by using one the following methods:
·
Web – NovaConnect at http://www.nvcc.edu/novaconnect/ (online
Student Information System).
·
Telephone – NovaConnect Telephone at 703-323-3770 or 703-330-3770
(Prince William County).
Change of Enrollment
Schedule changes may be made by using the online NovaConnect
Web system and/or the NovaConnect telephone system. Changes
are effective at the time they are processed.
1. Adding a Course
You may add a course during regular registration (add/drop/swap)
or during the “schedule adjustment with permission” period
with written permission of the faculty member and division
dean, according to the dates published in the Schedule of Classes.
If you change your mind about taking a course you've added, you must drop the course and process your drop
online through NovaConnect Web or NovaConnect Telephone. Otherwise,
you will be charged for the course.
2. Dropping a Course
You may drop a course and receive a refund during the regular
registration (add/drop/swap) period or during the “schedule
adjustment with permission” period as published in the
Schedule of Classes.
3. Cancellation of a Section or Course by the College
The College may cancel a course or section for any reason. Students
enrolled in a canceled course or section will receive a tuition
refund unless they transfer to another course carrying the
same number of credits.
4. Failure to Begin a Course on Time
When you enroll in a course, you are expected to attend every class. If you do not begin attending within the schedule adjustment period, the instructor may withdraw you from the class and you will not receive a tuition refund.
5. Withdrawal from a Course
You may withdraw from a course within the first 60% of a session
without academic penalty, and you will receive a grade of W.
You may withdraw from a course through NovaConnect Web/Telephone
or by completing a Withdrawal Initiated by the Student Form (NVCC 125-47) and
submitting it to the Student Services Center. Withdrawal
after the first 60% of the session will result in a grade of
F, except under mitigating circumstances that must be documented
on the course withdrawal form, approved by the instructor,
and submitted to the Student Services Center. You may only withdraw after the 60% point if you are in good academic standing. This
documentation will be retained electronically. See "Grading
System" in this section for an explanation of grades. Your
money will not be refunded for courses from which you withdraw.
To obtain a refund, you must have dropped the classes within
the published tuition deadlines.
Students Receiving Veterans Benefits. If you have received any
veterans benefits, you must also report your withdrawal to the
veterans advisor. The Course Withdrawal Form must include your
last date of class attendance. Failure to follow established
procedures could affect your future eligibility for veterans
benefits.
Withdrawal Policy for Students with Federal Financial Aid. If
you have received federal financial aid (Title IV) funds and
have withdrawn from all your courses within the first 60% of
your period of enrollment, you are subject to the mandatory refund
policy for federal student financial aid. You must complete a
Course Withdrawal Initiated by the Student Form (NVCC 125-47) and submit it to the Student Services Center. You must include your last date of attendance
in the course. This withdrawal procedure will be considered an “official” college
withdrawal.
If you are a financial aid student who stopped attending all
courses and did not complete the “official” withdrawal
process, but can produce a reportable last date of class attendance
(i.e., last exam, last paper, etc.), you will be given an “unofficial” withdrawal
based upon your last reported date of attendance.
If you are a financial aid recipient who stopped attending all
your courses and your last date of attendance is unknown, you
will have the return of federal refunds calculations based upon
the midpoint (50%) of the period of enrollment. If you never
attended at least one class of each course, you will have your
financial aid recalculated based upon your enrollment level of
those courses in which attendance was established. You may be
liable for repayment of federal funds.
All verbal withdrawal requests must be made to the Student Services Center to complete the established withdrawal procedures.
Financial aid applicants who withdraw from courses may have difficulty
subsequently in achieving the satisfactory academic progress
standards required for financial aid (see—Satisfactory
Academic Progress—under “Financial Aid Information” in
this section). Failure to follow established procedures could
affect your future eligibility for financial aid benefits.
Specific Course Schedule Changes
The following items describe specific course schedule changes.
In some circumstances, you may change courses or sections without
additional tuition expense.
1. Regular Course to Developmental Course
In cases where you enroll in an entry-level regular course for
which there is a preparatory developmental course, and then
have difficulty in keeping up with the regular course work
in the first three weeks (21 calendar days) of the course,
you may, with the approval of the instructor, initiate a drop,
and enroll in a developmental course that is more suited to
your capabilities. In making the transfer from the regular
course to the developmental course, you will be charged additional
tuition on a per hour basis for any additional credit hours.
If the exchange results in fewer credit hours, you qualify
for a tuition refund only if the transaction occurs during
the regular add/drop period for the course being dropped.
2. Developmental Course to Another Developmental Course
You may transfer from one developmental course to another within
the same discipline using the add/drop/swap procedure even
though this transaction may occur after the standard “last
day for tuition refund” date for the sixteen-week session.
In these cases, the three-week (21 calendar days) limit does
not apply. No change in tuition occurs if the change from one
developmental course to another developmental course occurs
within the same discipline and the credit-hour values of the
courses remain identical. Any credit hours that are added as
a result of this course exchange will result in additional
tuition on a per hour basis. If the exchange results in fewer
credit hours, you qualify for a tuition refund only if the
transaction occurs during the regular add/drop/swap period
for the course being dropped.
3. Course Changes
Course changes after the end of the add/drop/swap period require
the approvals of the gaining instructor, the gaining division
dean, and the provost. There is no refund for courses dropped
after the published “last day for tuition refund” date
and tuition is charged for courses added.
4. Course Section Changes
You may request a change from one section to another of the same
course and course length within the same semester after the “last
day for tuition refund” date for the sixteen-week session
if you can justify mitigating circumstances. This justification
must be recorded on an add/drop form and approved by the instructors
of the sections involved and their respective division deans.
If such changes are approved, no additional tuition will be
charged.
To change from a campus sixteen-week course to an ELI course
after the “last day for tuition refund” date, you
must request approval from your campus dean of Student Development
or division dean. The dean or division dean will contact ELI
to determine course availability. If the change is approved,
there is no refund eligibility for the ELI course. Changes from
a campus to an ELI course will not be made after the halfway
point of the semester.
Auditing a Course
You may audit a course and attend without taking examinations.
Enrollments for audit will be accepted only toward the end
of the add/drop/swap period each semester, and the approval
of the instructor and the division dean is required. The regular
tuition rate is charged. Requests for credit enrollment in
a class will be given priority over audit enrollment. You may
also audit Extended Learning Institute courses.
Audited courses carry no credit and do not count as a part of
your course load. If you desire to change your status in a course
from audit to credit, you must do so before the “last day
for tuition refund” date for the session. Changes from
credit to audit must be made by the official last day for students
to withdraw from a class without penalty. NVCC form 125-12, Change
from Credit to Audit, must be completed and submitted to the
Student Services Center on or before the withdrawal
date. After this day, the audit grade X is invalid if you are
enrolled for credit.
Contact the Student Services Center for instructions
on auditing a course.
Extended Learning Institute (Distance Learning) Enrollment
You may enroll in ELI distance learning courses through
NovaConnect Web/Telephone, or in person at ELI or any campus.
Many courses
have multiple
sections starting throughout the semester. Details are available
by calling the Extended Learning Institute at 703-323-3368
or checking the Distance Learning
Web site. When registering
for sequential courses, e.g., ENG 111 and ENG
112, sign up for only one course at a time. If you fail an
ELI course, you may not re-enroll in the same section without
permission of the instructor. To take 12 or more credits simultaneously
through ELI, you must obtain permission from the director of
the Extended Learning Institute. Call 703-323-3368 or visit
ELI’s Web site at http://eli.nvcc.edu/ for
information.
Senior Citizens Enrollment
The Virginia Senior Citizens Higher Education Act of 1974 and
amendments give senior citizens certain rights. To claim senior
citizen benefits, a senior citizen must before the beginning
of the semester in which he/she claims entitlement, have (1)
reached the age of sixty years and (2) had legal
domicile
in Virginia for one year.
A senior citizen is entitled to enroll
and pay no tuition on a space-available basis for the following
types of courses, as specified:
1. Credit courses—eligible if taxable income has not exceeded
$15,000 for the preceding year in which enrollment is sought.
2. Credit courses for audit (receive no credit)—eligible
regardless of income.
3. Non-credit courses—eligible regardless of income.
To enroll in credit courses go to the Student Services Center at the campus most convenient to you. To enroll in
non-credit courses go to the Continuing Education and Workforce
Development Office at the campus where the course is being offered.
Notes:
· Tuition-paying students are accommodated in courses before senior
citizens participating in this program are enrolled.
· Participants in this program may register only toward the end
of the add/drop/swap period, after tuition-paying students have
enrolled. However, if you have completed seventy-five percent
of your degree requirements, you may enroll at the same time
as tuition-paying students.
· If qualified, senior citizens shall pay no tuition or fees for courses,
except fees established for the purpose of paying for course
materials, such as laboratory fees.
· The College reserves the right to cancel any class.
· Audit and non-credit enrollment is limited to three courses in
one term.
· Senior citizens may enroll in ELI courses at any time if there
is available space.
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