| FINANCIAL INFORMATION
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Tuition
Tuition rates are printed in the Schedule of Classes. Tuition
is due upon registration. (Note: To reserve your course enrollments,
you must pay in full.) Payment of tuition entitles you to use
the library, bookstore, food service, student lounge, and other
facilities of the College except for parking. You must pay
for any school
property that you damage or lose, such as laboratory or shop
equipment, supplies, library books, and materials.
Some courses such as music and physical education may require
non-college support services from other agencies and individuals.
Costs for these additional charges are paid by you directly to
the individual or agency providing the service.
All tuition and most fees are approved by the State Board for
Community Colleges, which has the authority to change any and
all tuition and fees without prior notice.
In-State Tuition Eligibility
To be eligible for in-state tuition rates, you must be domiciled
in Virginia for a minimum of one year before the first official
day of classes. When you apply for in-state tuition, you should
be prepared to present documentation to support your claim.
See the following "Domicile Requirements" section
for details.
To change your tuition status from out-of-state
to in-state you must initiate the process by completing the “Application
for Virginia In-State Tuition Rates” section of the Virginia
Community College System Application for Admission form, NVCC
125-30. This form can be obtained online at http://www.nvcc.edu/forms/pdf/125-030.pdf or at any campus Student Services Center. It must be
completed
and returned
to the Student Services Center for review before the enrollment
period begins for the semester in which the in-state charges
will take effect.
The College reserves the right to collect the difference between
in-state and out-of-state tuition charges when the wrong tuition
rate is paid. The Student Services Center on any campus
can clarify your questions concerning domicile status.
Domicile Requirements
All applicants for admission to Northern Virginia Community College
claiming entitlement to in-state tuition privileges are required
by the Code of Virginia, 23-7.4, to complete the “Application
for Virginia In-State Tuition Rates” section of NVCC
form 125-30.
To be eligible for in-state tuition, you must be domiciled in
Virginia for a minimum of one year before the first official
day of classes. Domicile is defined as your "present, fixed
home where you return following temporary absences and where
you intend to stay indefinitely." In essence, domicile has
two parts, and you must meet both to qualify for in-state tuition.
You must reside in Virginia, and you must intend to keep this
as your home indefinitely.
Non-U.S. citizens on temporary visas, in restricted classifications,
or undocumented are not eligible to establish Virginia domicile
and eligibility for in-state tuition.
As a dependent, you have the same domicile as your parents
or legal guardian. You are presumed to be a dependent of
your parent
or legal guardian if you are under the age of 24, unless
you (1) are a veteran or active duty member of the U.S. Armed
Forces;
(2) are a graduate or professional student (beyond a bachelor's
degree); (3) are married; (4) are a ward of the court or
were a ward of the court until age 18; (5) have no adoptive
or legal
guardian when both parents are deceased; (6) have legal dependents
other than a spouse; or (7) are able to present clear and
convincing evidence that you are financially self-sufficient.
Children
and the dependent spouse of a Virginia domiciliary may be
eligible for in-state tuition. Supporting documents and additional
information
may be required.
The College may review many factors and documents when determining
your domicile. Following are some examples:
1. Residence during the past year prior to the first official
day of classes.
2. State to which income taxes are filed or paid—official
income tax return for the state.
3. Driver's license.
4. Motor vehicle registration.
5. Voter registration.
6. Employment—W-2 Form—Wage and Tax Statement.
7. Property ownership.
8. Sources of financial support—Marriage Certificate.
9. Other social or economic ties with Virginia and other states.
However, the presence of any or all of these factors does not
automatically result in Virginia domicile. The factors used to
support a case for in-state tuition benefits must have existed
for one year before the first official day of classes. Contact
the Admission and Records Office at any campus for additional
information. If you have been denied in-state domicile status
and wish to appeal, see the “Domicile/Tuition Appeal Process” section
of the College Student Handbook at http://www.nvcc.edu/resources/stuhandbook/.
Unless you have appealed the domicile decision, once you have paid tuition during any semester, your official
domicile status will remain unchanged until enrollment for
the next regular semester. However, if an error is discovered
in the original domicile decision, the College reserves the right
to bill you for tuition due.
Changes that may occur later in your residence,
tax payment status, auto registration, etc., must be reported
to a campus Student Services Center.
Failure to report changes that could affect your domicile and
eligibility for in-state tuition could result in the College’s
billing you for tuition due and/or taking disciplinary action
against you.
Domicile Information for Military Families
The following is a summary of the State Council of Higher Education of
Virginia domicile guidelines, based on the Code of Virginia,
23-7.4, as they relate to active duty military personnel, their
spouses and dependents, who may not otherwise qualify for in-state
tuition privileges. These guidelines are subject to annual
legislative review and change; normally changes take effect
on July 1 of each year. See a campus Business Office for updated information and details.
1. Active Duty Military Personnel (Servicemember)
An active duty military servicemember may qualify for a waiver
of the one-year residency requirement by voluntarily electing
to establish domicile in Virginia. The one-year residency requirement
will be waived if all other conditions for establishing domicile
are met, including, but not limited to, Virginia resident income
taxes on all income (Leave/Earning Statement showing Virginia
tax withheld), Virginia State of Legal Residence Certificate
(DD 2058), Virginia driver's license, and Virginia vehicle
registration. Copies of these documents must be provided by
the student to claim eligibility for this waiver prior to the
beginning of the semester/term for which in-state charges are
requested.
2. Dependents (Spouse and Children)
The family members of an active duty military person stationed in Virginia will qualify for in-state tuition under the provisions of a recent bill adopted by the Commonwealth of Virginia. For specific details on how to claim this benefit, contact a campus Student Services Center or check the Student Services link on the college Web site, www.nvcc.edu.
Tuition Payment
Tuition is payable by credit card (VISA, MasterCard or American
Express) on NovaConnect Web and Telephone, cash, check, money
order, FACTS—Fast Automatic Cash Transfer Service--(an
interest-free, deferred tuition payment plan), contract,
or approved
financial aid (except work study). The College accepts checks
and money orders made out for the exact amount payable to the
order of NVCC. The College does not accept third-party checks.
All checks must include the student’s name and identification
number.
If you expect your tuition to be paid through a contract or
other agency or employer authorization, you agree to accept
responsibility
for the full amount of tuition if the tuition due is not otherwise
paid within 30 days after invoice.
The college can also accept wire transfer of funds from a bank to pay tuition. You must contace the Campus Business Manager for specific instructions.
You should not assume that you will be dropped
automatically from classes for which you have not paid. You
should drop all classes you do not want to take and confirm
your schedule of classes before the end of the add/drop/swap
period to assure your tuition bills are what you expect.
Tuition refunds are not automatic except
when the College cancels courses. You are eligible for a refund
of tuition paid if you
drop courses during the official add/drop/swap periods as published
in the Schedule of Classes. If you drop courses expecting
a refund, you should verify your class schedule and payment status
to make
sure that all transactions are as expected. You may verify your
class schedule by using the NovaConnect Web site at http://www.nvcc.edu/novaconnect/ to
print out an unofficial copy of your class schedule and payment
status, or through the NovaConnect Telephone system.
NVCC charges a $20.00 penalty fee to anyone whose payment is
dishonored. A dishonored check is any check returned because
of insufficient funds, a stop payment, or any other reason. A
dishonored credit card payment is one for which the College’s
account is debited. If your check is dishonored you will be
disqualified from paying by check for one year after the original
debt and penalty fee are paid.
Tuition Refunds
Tuition refunds are not automatic except for courses canceled
by the College. You are eligible for a full refund if you drop
one or more of your courses on or before the “last day
for tuition refund” date as published in the Schedule
of Classes and as indicated on your official receipt form.
For special session classes the refund period is proportionate
to the length of the class. Requests for refunds for ELI courses
must be made in writing to ELI and postmarked within 15% of your
enrollment period. Refund dates will be included in the packet
mailed to you by ELI when you register.
On rare occasions, the College will provide a tuition refund
to students who withdraw from courses after the “last day
for tuition refund” date period. A refund may be authorized
in the following circumstances:
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In the case
of an administrative error by NVCC or the VCCS.
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When during the course of a semester, you suffer an unexpected
major medical emergency or extended illness that requires
hospitalization, is life threatening, or is contagious
presenting a danger to
the College community. The medical problem must force
absences from more than 10% of class sessions. A physician’s
verification is required.
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In the case of your death or if a member of your immediate
family (mother, father, sister, brother, husband, wife,
or child) dies.
-
When the President of the United States declares a national
emergency or a mobilization requiring you to leave school
to assume military duties.
To request a refund for one of the above circumstances, you
must do the following: (1) Withdraw from the pertinent classes
for the semester in question. (2) Write a letter to the campus
business manager requesting a refund and providing your rationale
and appropriate documentation.
For Extended Learning Institute courses, write the Registrar
at ELI. (3) Attach any justifying documents, such as doctor’s
statements, documentation of errors, or copies of death certificates.
If a refund is approved, it will be sent to your address of
record. It is your responsibility to make sure the College
has a current
and correct address on file. If a refund is granted for College
error, the course will be dropped from your transcript. If
a refund is granted for any reason other than College error,
you
will receive a W grade showing withdrawal from the course and
that grade will become part of your official transcript. Only
in the event of College error, will the class and the W grade
be permanently removed from your official record. If a refund
is denied, you will receive a letter to that effect, explaining
why.
If a refund is approved, it may be prorated. For a problem
that occurs in the first quarter of the course, a full tuition
refund
will be approved. For a problem that occurs in the second
quarter of the course, a refund of 50% or half will be approved.
No
refunds are granted for problems occurring in the second
half of a course. Non-Payment of Debts
Continued attendance at NVCC is dependent upon proper settlement
of all debts owed the institution. Should you fail to satisfy
all due and payable amounts for tuition and fees, college loans,
college fines, dishonored checks, or other debts you owe the
College, you may be withdrawn from your courses. You would
be assigned a W grade for your courses, and those will become
part of your official transcript. When the debt is satisfied,
you may petition the dean of Student Development to have the
W grades removed and to be reinstated in your courses. Until
all current debts have been satisfied, a hold will be placed
on your records, and you will receive no College services.
See “Holds on Student Records/Service
Indicators.”
If the College has agreed to accept tuition payment from
your employer or other third-party provider, and the
tuition is not
paid within the required time, you are responsible for the
tuition payment. As stated above, continued enrollment
is dependent upon
proper settlement of the debt. If not paid, you may be withdrawn
from your courses. If you are withdrawn, the debt to the College
is not forgiven.
In addition, the College reserves the right to pursue
payment through debt collection services and other
lawful means. Debtors
are subject to late fees and collection costs. Holds on Student Records/Service Indicators
A hold or service indicator will be placed on your official record
under certain conditions. Non-payment of financial obligations,
such as tuition, college fines, and other debts will result
in a hold on your record. A hold will restrict you from enrolling,
having transcripts or grade reports issued, or receiving other
college services. Disciplinary action, academic suspension,
or dismissal may also result in a hold on your enrollment.
Graduation Fee
There is no fee for graduation. However, students are required
to purchase academic regalia to be worn for the Commencement
ceremony.
Books and Supplies
You are expected to obtain your own books, supplies, and consumable
materials needed in your studies. A bookstore is located on
each campus. Check the College Web site at http://www.nvcc.edu for each campus bookstore’s hours of operation.
Transcripts
The official NVCC transcript of your academic record will be issued at no charge by the College Records Office. You may request an official transcript by using NovaConnect Web, which will be processed within 2 days. You also may submit your written request or complete NVCC form 125-89, Request for Official Transcript to a campus Student Services Center. You should submit your request at least 10 working days
before the transcript is needed. Official transcripts are released
only after you have completed one course at NVCC.
Financial Aid transcripts are available at no cost through
the College Financial Aid Office. You may print your own unofficial transcript from NovaConnect at http://www.nvcc.edu/novaconnect/.
Library Charges
Library patrons are responsible for the replacement cost of any
item they lose. Lost material payments are not refundable.
This non-refundable rule also applies to fines and replacement
costs charged for materials borrowed from other libraries with
an NVCC student ID card.
Because access to high-demand
reserve materials is critical, the College charges an overdue
reserve fine of $1.00 per day, with a maximum of $40.00. Patrons
with overdue circulating or reserve items may not be able to
check out additional materials until all overdue items are
returned. Enrollment and the release of transcripts can
be delayed if
overdue items are not returned.
Vehicle Parking Fee
If you wish to park a vehicle in the student parking lots on
campus, you must purchase a parking permit each semester/term
by going online at http://parking.nvcc.edu/ or
from the Parking Services Offices at the campuses.
Proper display of a valid permit entitles you to use any student
parking lot on any campus. Specific dates after which permits
are required to be displayed are listed in the Schedule of
Classes. Additional parking information with current prices,
regulations and procedures is available in the Parking Services
Brochure
obtainable online at http://www.nvcc.edu/depts/auxil/parking.
or from the Parking Services Office/Campus Police.
NVCC reserves the right to change any or all of the parking
regulations as necessary. All changes will be posted in appropriate
locations.
Handicapped parking spaces are available at each campus.
A handicapped permit issued by the Department of Motor
Vehicles of any state
or the District of Columbia is required. The College does not
issue handicapped parking permits.
There are a limited number of parking
meters available at each campus, and there are pay-parking
lots/garages
at the Alexandria,
Annandale, and the Medical Education campuses. No parking
permit is required to use these spaces. If you park at a
meter or
in a pay lot, you must pay the required fee. A College parking
permit
does not substitute for payment in these spaces.
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